Office Manager Job Description

Job Description

Job Title: Office Manager

Department: Administrative

Reports To: General Manager

Last Updated: 2/11/2019

Status & Salary: Non-Exempt, Hourly $10 – $13 per hour; based on related skills and experience.

PRIMARY FUNCTION

The Office Manager is responsible for initiating and coordinating organizational and administrative functions that support Agriberry’s day to day operations.

ESSENTIAL DUTIES & RESPONSIBILITIES, including but not limited to:

  1. Answers incoming calls, determines purpose of call and forwards them to the appropriate staff member. Delivers messages as needed.
  2. Answers questions about the organization and provides callers and visitors with general company information.
  3. Greets visitors, facilitates needs and completes purchase transactions.
  4. Contacts suppliers, buyers, customers and vendors as needed or upon request.
  5. Receives, sorts and distributes mail and deliveries.  Prepares outgoing mail and deliveries.
  6. Routinely checks Agriberry e-mail account and responds or forwards e-mails accordingly.
  7. Manages Accounts Receivables and Accounts Payable.
  8. Checks accuracy of Quickbooks data entry and manages Quickbook Inventory and associated processes.
  9. Completes computer based administrative project work.
  10. Performs general administrative duties such as filing, laminating and photocopying.  
  11. Coordinates with Farm Market Lead in managing Agriberry’s social media sites, along with other team members.
  12. Orders office and operational supplies.
  13. Updates and maintains electronic client, vendor and other Agriberry lists/databases.
  14. Creates and maintains forms and templates for general office use including client/vendor contact information, employee contact information, and memos, etc.
  15. Arranges, participates in, and implements, as directed, conferences, committee meetings and company sponsored events.
  16. Schedules office equipment maintenance.  
  17. Performs other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

  • Demonstrated passion for local farming and/or the agriculture industry, with an understanding of Agriberry’s mission.
  • Excellent oral and written communication skills.
  • Knowledge of and commitment to quality customer service, with an understanding of good telephone etiquette and professional demeanor.
  • Highly detail oriented, with an ability to anticipate needs and plan, prioritize, multi-task and meet deadlines in a fast paced environment.
  • Effective communication skills, with an understanding of how to build good working relationships with supervisors, peers, buyers, supplies and other vendors.
  • Good decision making skills, with the ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges.
  • Effective problem solving skills, with an ability to anticipate needs, strategize and operate proactively.
  • Ability to exercise good judgment and self-control.
  • Good comprehension, with the ability to listen to and understand information and ideas presented through verbal communication.
  • Enthusiasm, trustworthiness, personal and fiscal integrity and honesty.
  • Ability to work autonomously and understand when a superior needs to be involved.
  • Self-motivation that leads to increased productivity and higher efficiency.
  • Dedication to keeping up to date technically, and applying new knowledge to the job.

MINIMUM QUALIFICATIONS

  • Associate Degree, administrative training or equivalent
  • 3 years or more of applicable administrative experience OR any similar combination of education and experience.
  • Excellent computer skills, with working knowledge of Microsoft Office Suite, Google Documents, and newsletter/mail applications.
  • Knowledgeable in social media platforms for business.
  • Ability to successfully pass a background check and other pre-employment screening.

ADDITIONAL DESIRED QUALIFICATIONS

  • Prior experience in or knowledge of farming or agriculture industries.  
  • Must be fluent in English – work related Spanish a plus.
  • Prior retail experience.

PHYSICAL REQUIREMENTS

  • Able to lift & carry items up to 30 lbs.
  • Able to sit at a desk comfortably while working on a computer, for extended periods of time.